BATH COMMUNITY SCHOOLS
Board of Education – Annual Business Meeting

Dr. Therese M. Peterson Lecture Hall
Bath High School 

Monday, July 24, 2017
7:00 p.m.

MINUTES
I.	CALL TO ORDER

The meeting was called to order by President, Sam Bachelor at 7:00 p.m.	
II.	ROLL CALL
	Members present:		Mr. Sam Bachelor, 	Ms. Ann Chaffee, Ms. Stephanie Halfmann, Mr. Ken Krapohl, Mr. Blair Svendsen, Mr. Dean Sweet, Jr.
				Declare quorum.
	Members absent:		Ms. Nancy Hawkins
	Staff present:		Mr. Matt Dodson, High School Principal				
				Ms. Lorenda Jonas, Middle School Principal
				Ms. Lisa Roedel, Elementary School Principal
				Ms. Caroline Cook, Business Services
				Mr. Doug Murphy, Technology Director				
				Ms. Shannon Proctor, Executive Assistant

	Staff absent: 		Mr. Jake Huffman, Superintendent
	
				ACTING SECRETARY APPOINTMENT
“Motion to appoint Ken Krapohl as Acting Secretary for the Annual Business Board of Education Meeting scheduled on Monday, July 24, 2017.”
Moved by Bachelor, Seconded by Svendsen, AYE: Chaffee, Halfmann, Krapohl, Svendsen, Sweet, Bachelor.  ABSENT: Hawkins, NAY: None. VOTE: 6-0.  Motion passed
III.	APPROVAL OF THE  AGENDA
“Motion to approve the agenda of the Annual Business Board of Education meeting being held on today’s date, Monday, July 24, 2017, as presented.”
Moved by Sweet, Seconded by Chaffee.  Vote: 6-0.  Motion Passed.
IV.	PUBLIC COMMENT – Agenda items only
None.
V.	RATIFYING OF THE “BOND RESOLUTION”
 “Motion that Bath Community School Board of Education adopt the attached resolution relative to the details of the issue and sale of the bond, pursuant to the bond proposition results of the May 2, 2017 Special Bond Election.”
Moved by Sweet, Seconded by Svendsen.  AYE: Chaffee, Halfmann, Krapohl, Svendsen Sweet, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.

VI.	SETTING OF DATES, TIMES, AND PLACES OF REGULAR MEETINGS
	“Motion to set the fourth Monday of each month as the date for its Regular Board Meeting (with the exception of August 14, 2017; December 11, 2017; and January 8, 2018; May 21, 2018; and June 27, 2018) for the 2017/18 fiscal year with the start time set at 7:00 p.m. and the location to be the Dr. Therese M. Peterson Lecture Hall, Bath High School, which is located at 6175 E. Clark Road, Bath, Michigan.”
	The board meeting schedule for the 2017/18 school year will be as follows:
	July 24, 2017 Annual Business Meeting     	January 8, 2018 Annual Organizational Meeting
	August 14, 2017					February 26, 2018
	September 25, 2017					March 26, 2018	
	October 23, 2017					April 23, 2018
	November 27, 2017					May 21, 2018
	December 11, 2017					June 27, 2018
	Moved by Halfmann, Seconded by Chaffee.  AYE: Chaffee, Halfmann, Krapohl, Svendsen Sweet, Bachelor.  ABSENT: Hawkins. NAY:  None. Vote: 6-0.  Motion passed. 

VII.	DESIGNATING DEPOSITORIES
“Motion to authorize the following agencies as depositories for the 2017/18 fiscal year or until such time that the Board of Education deems it appropriate to change depository agencies.  The depository agencies are:  Fifth Third Bank and Michigan Liquid Asset Fund (MILAF).”
Moved by Halfmann, Seconded by Svendsen. AYE: Halfmann, Krapohl, Svendsen, Sweet, Chaffee, Bachelor. ABSENT: Hawkins NAY:  None. Vote: 6-0.  Motion passed. 
VIII.	INVESTMENT AUTHORIZATION
“Motion to authorize the Superintendent or his designee to invest monies during the 2017/18 fiscal year on behalf of the school district with Michigan Liquid Asset Fund (MILAF).”
Moved by Chaffee, Seconded by Svendsen.  AYE: Krapohl, Svendsen, Sweet, Chaffee, Halfmann, Bachelor.  ABSENT: Hawkins, NAY:  None. Vote: 6-0.  Motion passed.
IX.	DESIGNATION OF AUTHORIZED SIGNATURES
“Motion to authorize the Board Treasurer, Board President, and Superintendent to sign checks and withdrawal slips for the following funds:  all General Operating, Food Service, Trust and Agency, Debt Retirement, and Building and Site Fund accounts, as recommended by the administration and the auditors.”
Moved by Svendsen, Seconded by Halfmann.  AYE: Svendsen, Sweet, Chaffee, Halfmann, Krapohl, Bachelor.  ABSENT: Hawkins NAY:  None. Vote: 6-0.  Motion passed.
X.	DESIGNATION OF PERSON FOR POSTING PUBLIC NOTICES OF MEETINGS
“Motion to designate the Superintendent’s Executive Assistant or her designee for the posting of the public notices of meetings.”
Moved by Sweet, Seconded by Chaffee.  AYE: Svendsen, Sweet, Chaffee, Halfmann, Krapohl, Bachelor. ABSENT: Hawkins, NAY:  None. Vote: 6-0.  Motion passed.

XI.	APPROVAL OF ANNUAL RETAINER CONTRACTS
“Motion that the Bath Community Schools Board of Education reaffirm and retain the services of the law firm, Thrun Law Firm P.C., for the fiscal year beginning July 1, 2017 and ending June 30, 2018, for matters concerning bond issues, elections, and other specialized services where deemed appropriate and that the Superintendent or his designee be authorized to utilize legal counsel as deemed appropriate.”
Moved by Chaffee, Seconded by Svendsen.  AYE: Chaffee, Halfmann, Krapohl, Svendsen, Sweet, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.
XII.	REPORTS
a.	Board of Education
i.	Secretary Report – Correspondence						 		None 

ii.	Extra-Curricular Committee
	Did not meet.
iii.	Finance Committee
	The finance committee is continuing to work on the budget in regards to the Bond funds being used for Technology purchases and Bus Security Cameras 
iv.	Personnel Committee
	The personnel committee met regarding the hiring of the First grade teachers and Bright Bee-ginning’s lead teachers.
v.	Policy Committee
	Mr. Svendsen reported they have been meeting with NEOLA to update the schools policies.
vi.	Building and Grounds Committee
	President Bachelor reported that the Building and Grounds Committee met and discussed options for resurfacing the track, elementary parking lot and modifications to the renovation plans. 
b.	Superintendent
Superintendent reminded The Board Members of the two reinstatement hearings at the August Board Meeting.

XIII.	CONSENT AGENDA
	The following items may be approved with one motion unless a Board member requests that an item or items be removed for separate action.
c.	Minutes of Public Hearing of June 28, 2017
d.	Minutes of Regular Meeting of June 28, 2017
e.	General Fund bills payable in the amount of $281,886.31
f.	General Fund EFT transfers in the amount of $349,557.95
g.	Sinking Fund payable in the amount of $8,860.00
	“Motion to adopt the consent agenda as presented.”
Moved by Halfmann, Seconded by Svendsen.  AYE: Halfmann, Krapohl, Svendsen, Sweet, Chaffee, Bachelor. ABSENT: Hawkins NAY:  None. Vote: 6-0.  Motion passed. 

XIV.	ACTION ITEMS
a.	Personnel
i.	Approve the hiring of Katie Gillette as a Lead Teacher for Bath Bright Bee-ginning’s preschool 2017-18 school year.
“Motion to approve the hiring of Katie Gillette as lead teacher beginning the first semester of 2017/2018 at 1 FTE, BA Step 4, (compensated at 85% of the scale in the BA Column only)  as presented.” 
Moved by Halfmann, Seconded by Svendsen. AYE: Krapohl, Svendsen Sweet, Chaffee, Halfmann, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.
ii.	Approve the hiring of Heather Huffman as a Lead Teacher for Bath Bright Bee-ginning’s preschool 2017-18 school year.
“Motion to approve the hiring of Heather Huffman as lead teacher beginning the first semester of 2017/2018 at 1 FTE, BA Step 2, (compensated at 85% of the scale in the BA Column only) as presented.” 
Moved by Halfmann, Seconded by Chaffee. AYE: Svendsen Sweet, Chaffee, Halfmann, Krapohl, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.
iii.	Approve the hiring of Michelle Walters as a first grade Teacher for 2017-18 school year
“Motion to approve the hiring of Michelle Walters as a first grade teacher beginning the first semester of 2017/2018 at 1 FTE, BA Step 1, as presented.” 
Moved by Chaffee, Seconded by Svendsen. AYE: Sweet, Chaffee, Halfmann, Krapohl, Svendsen, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.
iv.	Approve the hiring of Peter Sperry as a first grade Teacher for  2017-18 school year
 “Motion to approve the hiring of Peter Sperry as a first grade teacher beginning the first semester of 2017/2018 at 1 FTE, BA Step 1, as presented.”
Moved by Halfmann, Seconded by Svendsen. AYE: Chaffee, Halfmann, Krapohl, Svendsen, Sweet, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.
b.	Business
i.	Adopt Resolution Authorizing Repayment to the Michigan School Bond Loan Fund
	“That the Bath Community Schools Board of Education adopt the certified resolution authorizing repayment to the Michigan School Bond Loan fund to meet principal and interest requirements on its debt obligations for the 2017/18  fiscal year, as presented.”
	Moved by Chaffee, Seconded by Svendsen. AYE: Halfmann, Krapohl, Svendsen, Sweet, Chaffee, Bachelor.  ABSENT: Hawkins NAY:  None. Vote: 6-0.  Motion passed
ii.	Approve 2017/18 Facility Use Fee Schedule
“Motion to approve the facility use fee schedule for 2016/17, as presented.”
	Moved by Svendsen, Seconded by Chaffee. AYE: Krapohl, Svendsen, Sweet, Chaffee, Halfmann, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed. 
iii.	Approve Purchase of Two Busses from Capital City International
“Motion to approve the purchase of two busses from Capital City International for the   amount of $172,936, as presented.”  
	Moved by Halfmann, Seconded by Chaffee. AYE: Svendsen, Sweet, Chaffee, Halfmann, Krapohl, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.

iv.	Approve Purchase of Nine Bus Cameras
	“Motion to approve the purchase of nine Angel Trax Vulcan V5 HD DVR bus cameras and installation for the amount of $20,591, as presented.”
	Moved by Halfmann, Seconded by Svendsen. AYE: Svendsen, Sweet, Chaffee, Halfmann, Krapohl, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.
v.	Approve playground surface material replacement at the elementary school
“Motion to approve the removal of the current playground surface and replace with pea gravel for the amount of $20,900 using sinking funds, as presented.”
	Moved by Chaffee, Seconded by Svendsen. AYE: Svendsen, Sweet, Chaffee, Halfmann, Krapohl, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.
vi.	Approve Frontier Communications Proposal
	“Motion to approve the purchase of Frontier phone system for the amount of $63,242.16 using Bond funds, as presented.”  
	Moved by Chaffee, Seconded by Halfmann. AYE: Chaffee, Halfmann, Krapohl, Svendsen, Sweet, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.
vii.	Approve Vector Tech Group POE Switches
“Motion to approve the purchase of 40 POE Switches for the amount of $41,600 using Bond funds, as presented.”  
Moved by Svendsen, Seconded by Halfmann. AYE: Halfmann, Krapohl, Svendsen, Sweet Chaffee, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.
viii.	Approve Chromebooks purchase (Elementary School)
“Motion to approve the purchase of 90 Lenova N23 and 3 Aver carts for the amount of $21,057 using Bond funds, as presented.”  
Moved by Svendsen, Seconded by Chaffee. AYE: Krapohl, Svendsen, Sweet, Chaffee, Halfmann, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.

ix.	Approve iPad purchase (Elementary School)
“Motion to approve the purchase of 120 iPad 4 for the amount of $22,788 using Bond funds, as presented.”  
Moved by Halfmann, Seconded by Chaffee. AYE: Svendsen, Sweet, Chaffee, Halfmann, Krapohl, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.
x.	Approve Chromebooks purchase (Middle School)
“Motion to approve the purchase of 90 eduGear M4 and 3 carts for the amount of $22,106 using Bond funds, as presented.”  
Moved by Halfmann, Seconded by Chaffee. AYE: Sweet, Chaffee, Halfmann, Krapohl, Svendsen, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.
xi.	Approve Chromebooks purchase (Middle School)
“Motion to approve the purchase of 90 HP Chromebook for the amount of $16,035.30 using Bond funds, as presented.”  
Moved by Sweet, Seconded by Chaffee. AYE: Chaffee, Halfmann, Krapohl, Svendsen, Sweet, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.
xii.	Approve Chromebooks purchase (High School)
 “Motion to approve the purchase of 280 HP 11G5 Chromebook for the amount of $49,887.60 using Bond funds, as presented”
Moved by Sweet Seconded by Halfmann. AYE: Halfmann, Krapohl, Svendsen, Sweet, Chaffee, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.
xiii.	Approve Aver carts (High School and Elementary School)
“Motion to approve the purchase of 11 Aver Carts model E36c for the amount of $11,929.00 using Bond funds, as presented.”  
Moved by Sweet Seconded by Svendsen. AYE: Krapohl, Svendsen, Sweet, Chaffee, Halfmann, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.

xiv.	Approve the purchase of our Sonicwall NSA 4600 appliance Firewall 
“Motion to approve the purchase of a new Firewall for the amount of $7,641.26 using Bond funds, as presented.”  
Moved by Svendsen, Seconded by Chaffee. AYE: Svendsen, Sweet, Chaffee, Halfmann, Krapohl, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.
xv.	Ratification of Contract:
“Motion to ratify the contract between the Bath Community Schools Board of Education and the Cafeteria Bargaining Unit, IUOE, as presented.”
Moved by Halfmann, Seconded by Chaffee AYE: Sweet, Chaffee, Halfmann, Krapohl, Svendsen, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.
xvi.	Policy 5111.01
 “Motion to approve policy 5111.01 as presented.”  
Moved by Svendsen, Seconded by Halfmann. AYE: Chaffee, Halfmann, Krapohl, Svendsen, Sweet, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.
xvii.	Policy 5610.01 and 5610
 “Motion to approve policy 5610 and 5610.01 as presented.”  
Moved by Svendsen, Seconded by Chaffee. AYE: Chaffee, Halfmann, Krapohl, Svendsen, Sweet, Bachelor.  ABSENT: Hawkins.  NAY:  None. Vote: 6-0.  Motion passed.
XV.	COMMENTS FROM THE AUDIENCE
None
XVI.	COMMENTS FROM THE BOARD
Ms. Halfmann discussed postings for all meetings. Mr. Krapohl welcomed the new teachers and thanked them for coming to the Board of Education Meeting. Mr. Bachelor thanked Mr. Murphy for all the work he has been doing with our technology and the time he has put in with the bond. He also thanked the Administrators for their time they put in.

XVII.	ADJOURNMENT
“Motion to adjourn at 8:05 p.m.”
Moved by Chaffee, Seconded by Halfmann. AYE: Halfmann, Krapohl, Svendsen, Sweet, Chaffee, Bachelor.  ABSENT: Hawkins. NAY:  None. Vote: 6-0.  Motion passed. 

Respectfully submitted, 

_________________________		   		 ________________________________
Ken Krapohl, Acting Secretary                                     	Shannon Proctor, Recording Secretary